One of the most common mistakes people make when using freight shipping for moving is failing to plan far enough in advance. Freight shipping operates on stricter schedules and requirements than standard moving services, and last-minute decisions often lead to higher costs, missed pickup windows, or limited carrier availability. Without early planning, shippers may choose inappropriate freight classes, incorrect pallet sizes, or unrealistic delivery timelines. Proper planning includes understanding transit times, consolidation options, and whether your shipment requires special handling. Moves involving large commercial moves in Austin especially suffer when planning is rushed, as multiple shipments, timelines, and stakeholders must be coordinated carefully to avoid cascading delays.
Using Incorrect or Inadequate Packaging
Another major mistake is improper packaging, which can result in damaged goods or rejected shipments. Freight shipments are stacked, transferred, and handled by forklifts, meaning items must be secured for vertical and lateral movement. Using weak boxes, insufficient wrapping, or unsecured pallets increases the risk of breakage during transit. Items should be palletized correctly, shrink-wrapped tightly, and reinforced with corner protectors or straps. Many shippers also fail to protect against moisture, vibration, or compression, assuming freight is handled gently. In reality, freight must be packed to withstand rough handling, regardless of “fragile” labels.
Misjudging Weight, Dimensions, and Freight Class
Incorrect weight and dimension reporting is a costly and surprisingly common error. Freight carriers base pricing on dimensional weight and freight class, not just actual weight. When measurements are underestimated or guessed, carriers may reclassify the shipment, leading to unexpected fees and billing disputes. This mistake can disrupt budgets and delay delivery if shipments are held for reassessment. Accurate measurements, including pallet height and total footprint, are essential. Taking the time to weigh and measure properly ensures pricing accuracy and prevents unpleasant surprises after pickup.
Ignoring Documentation and Compliance Requirements
Freight shipping involves detailed paperwork, and overlooking documentation requirements is another frequent pitfall. Bills of lading, inventory lists, delivery instructions, and customs documents (for cross-border moves) must all be accurate and complete. Missing or incorrect paperwork can cause shipments to be delayed, inspected, or even returned. Some shippers also fail to label freight clearly, making it harder to identify or track during transit. Proper documentation not only ensures compliance but also provides protection in case of claims or disputes.
Choosing Cost Over Reliability
Selecting the cheapest freight option without considering reliability is a mistake that often leads to delays or damaged goods. While budget considerations matter, not all carriers offer the same level of service, tracking, or communication. A low-cost option may involve longer transit times, multiple transfers, or limited accountability. Evaluating carrier reputation, service coverage, and support responsiveness is just as important as comparing rates. Reliability becomes especially critical when timelines are tight or when delays could interrupt business operations.
Overlooking Insurance and Risk Management
Failing to secure adequate insurance coverage is another common oversight. Freight carriers typically offer limited liability, which may not cover the full value of your shipment. Without supplemental insurance, even minor damage can result in significant financial loss. Many shippers assume coverage is automatic, only to discover gaps after an incident occurs. Reviewing coverage options and documenting shipment condition before pickup provides essential protection.
Avoiding These Mistakes for a Smoother Move
Freight shipping can be an efficient and cost-effective moving solution when handled correctly, but avoiding common mistakes is key. Thorough planning, proper packaging, accurate documentation, and thoughtful carrier selection all contribute to a successful move. By understanding these pitfalls in advance, shippers can reduce risk, control costs, and ensure their freight arrives safely and on schedule.
